Administrative Services The primary responsibility of Administrative Services is to plan, organize, and manage Regional Center’s administrative functions relating to Fiscal, EDP, Human Resources and Purchasing.
	Primary Functions include: a. Purchase of Services: Reviews Purchase of Service Request received from Funding Committee and processes for computer entry Distributes authorizations to vendors and case management staff. Processes and mails vendor invoices; reviews invoices received and inputs into computer system; processes payment of vendor invoices. b. Data Processing: Monitors and maintains the hardware and software components of the UFS AS400 and the office automation system. Maintains the Client Master File, Vendor Master File and Rate Table Coordinates the processing of Client Development Evaluation Reports (CDER) and Title XIX data between case management and administration. Generates statistical data for special projects, (case management, administration, and grants). c. Human Resources: Coordinates recruitment of vacant positions Provides technical assistance to directors and supervisors regarding selection, hiring processes, performance evaluations, and employee relations. Administer employee benefit and group insurance programs. Acts as intermediary and liaison for staff Administers performance appraisal system and assists in the review and revision of personnel policies Serves as management liaison to PAC Coordinates orientation for new staff Conducts exit interviews with separating staff d. Purchasing & Facility Maintenance: Processes approved requisitions for materials, supplies, and equipment Issues purchase orders to vendors; receives incoming supplies, materials and equipment and places in secured place Maintains inventory records Performs or contracts for service maintenance on SCLARC equipment and facilities Coordinates facilities security e. Transfer Secretary: Coordinates all transfers of client files from Risk Management Units Screens calls requesting client files and forwards them for response to the appropriate Unit Manager or Department Director Receives requests for duplication of client records. Notifies appropriate Unit/Department to prepare chart for duplication within requested timeframes Processes subpoenas received by mail and forwards to appropriate Unit/Department for response in a timely manner Back to SCLARC Services Page